Media Grant Application

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This information pertains to the nonprofit organization that will be responsible for overseeing the grant, if awarded.
The CEO of the Sponsoring Organization must sign the application.

If the grant is awarded, the Sponsoring Organization must provide it’s FEIN #, DUNS #, and SAM.gov CAGE code. For more information about SAM, see our guidelines.

(Colleges, universities, and the West Virginia Department of Education are eligible to apply for Teacher Institute grants.)

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This is the CEO of the sponsoring organization and the person that will submit this application.

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This person is responsible for the management of the project and has the responsibility of submitting progress and final reports to the West Virginia Humanities Council. For a Teacher Institute, this is the Institute Director. This person may NOT serve as the fiscal officer.

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This is the person responsible for record-keeping and accounting for the grant funds and cost share. This person will complete and submit the required financial reports. The fiscal officer may NOT serve as the project director.

The amount entered for GRANT REQUEST below must equal the TOTAL GRANT REQUEST in the Detailed Budget section further along in this application. An empty field below will prevent you from completing the Detailed Budget section.

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NOTE: The Humanities Council reserves the right to cancel any Teacher Institute that fails to meet the requirement of 20 teacher participants.

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Provide a detailed narrative describing the project for which you are requesting funding. The narrative should include:

1. An explanation of what you want to accomplish and why you are doing the project. If funding requested of the Humanities Council will not complete your media product, clearly describe what part of the project will be supported by the Council.
2. A clear statement about the humanities content of the project. We want to understand what the audience will learn about the humanities through this program and how they will learn it.
3. Information about the sponsoring organization (what is the mission, when was it founded, what is its relationship to the project); cooperating groups (the organizations’ names and what their relationship is to the project); and project staff (who will be working on the project and what are their roles).
4. A promotional plan including details of how the project will be publicized. (Will press releases be sent to media outlets, advertisements or billboards purchased, or a social media campaign implemented?) View the WEST VIRGINIA HUMANITIES COUNCIL Publicity and Publication Requirements.
5. A plan for the evaluation of the project including what methods will be used to evaluate the effectiveness of your project. The Humanities Council will provide evaluation forms for participants to use, but we would like to know your evaluation plan, if you will use the Council forms, and/or create your own evaluation forms or online survey.

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Insofar as possible, provide a general schedule of work, activities, and events associated with the grant project. At least one activity is required for all grants, and dates may be estimated. If you are applying for a planning grant, list the meeting or research for the project. If the grant is awarded, you will receive instructions and a link to complete a schedule of events with full details. You may enter up to 15 activities or events.

Include the production schedule with a timetable for the publication. The term for a publication grant is one year.

Include a preliminary schedule showing how each day will be organized and describe the major activities.

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Each Humanities Council grant must have at least one scholar involved with the project. Scholars provide oversight on topics, facts, information and research. Publication Grants - include the AUTHOR’S credentials here.The project director of a Teacher Institute is the scholar.

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• Use the Detailed Budget Narrative below the budget worksheet to provide a clear description for each expense category.
• The Expense/Explanation column in the budget worksheet should list each expense as a separate line item. Click Add Line (+) to add separate expenses under each category. Each expense line item explanation is limited to 40 characters.
• Grant applications must include a 100% match (cost share), using in-kind or cash, equal to the total grant funds requested.
• Any grant request over $1,500 must include a CASH cost share of at least 25% of the funds requested.
• Cost share amounts do not need to be in the same expense category as the requested amount.
• Requests for honoraria may not exceed $300 per presentation or $1,000 for a main or keynote speaker.
• Travel guidelines include a maximum of $100/night for lodging and $50/day for meals. Mileage must be calculated at a maximum rate not to exceed the current state government reimbursement rate.
• Applicants having a negotiated indirect cost rate may claim indirect costs at that rate, and applicants not having a negotiated rate may claim indirect costs not to exceed 10%. Please review carefully your institution’s negotiated indirect cost rate(s) to make sure you are using the most appropriate rate in your application budget. Many institutions negotiate multiple rates—for example, “Research,” “Instruction,” and “Other Sponsored Activities.” Your institution’s “Research” rate will not be the appropriate rate for inclusion in your project budget, as the use of this rate is reserved for projects involving scientific research, not scholarly inquiry of the type most often supported by WVHC.
• Regular salaries may be used for in-kind cost share but not for cash cost share, and cannot be part of the grant request. See above (under "We cannot fund") for a definition of "regular salaries."
• Total Grant Request (column one) must equal the amount entered in the PROJECT SUMMARY section. If the PROJECT SUMMARY Grant Request field is empty, you will not be able to complete the Detailed Budget worksheet.
• Round to the nearest whole dollar when calculating expenses.
• See General Grant Guidelines for additional information and allowable expenses.

NOTE: Once this application is complete, you may SAVE FOR LATER and forward the registration confirmation email you received that includes the link to this grant to the Authorizing Official. They may then access the grant for their signature and submission.

The authorizing official and project director will receive a confirmation email from the West Virginia Humanities Council once the application is successfully submitted.

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