Publication Grant Application

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Registration
 

As the person filling out the online application, please provide the following information. You may browse through the application by clicking on each section prior to registering; however you will not be able to enter any data until you have registered. Once you REGISTER, the application will appear immediately and you may begin.


You will receive an email from grants@wvhumanities.org with a link to your application. You may save your application for later and revisit it as often as you wish by clicking on this link. Please retain this email throughout the application process until your grant application is submitted. You may also bookmark your saved application in your internet browser.

 
 
1. Sponsoring Organization

*Required

 

This information pertains to the nonprofit organization that will be responsible for overseeing the grant, if awarded.
The CEO of the Sponsoring Organization must sign the application.


(Colleges, universities, and the West Virginia Department of Education are eligible to apply for Teacher Institute grants.)

 
 (Optional)
If possible, include the 4-digit postal zip code extension within the 5-digit delivery area that identifies the geographic segment of the area. (e.g. 12345-1212)
 (Daytime)
 
 (Limit 150 words)
 
 
 
 (Limit 150 words)
2. Authorizing Official

*Required

 

This is the CEO of the sponsoring organization and the person that will submit this application.

 
 (Optional)
If possible, include the 4-digit postal zip code extension within the 5-digit delivery area that identifies the geographic segment of the area. (e.g. 12345-1212)
 (Daytime)
3. Project Director

*Required

 

This person is responsible for the management of the project and has the responsibility of submitting progress and final reports to the West Virginia Humanities Council. For a Teacher Institute, this is the Institute Director. This person may NOT serve as the fiscal officer.

 
 (Optional)
If possible, include the 4-digit postal zip code extension within the 5-digit delivery area that identifies the geographic segment of the area. (e.g. 12345-1212)
 (Daytime)
 All official correspondence and contracts will be sent to this email address.
 
4. Fiscal Officer

*Required

 

This is the person responsible for record-keeping and accounting for the grant funds and cost share. This person will complete and submit the required financial reports. The fiscal officer may NOT serve as the project director.

 
 (Optional)
If possible, include the 4-digit postal zip code extension within the 5-digit delivery area that identifies the geographic segment of the area. (e.g. 12345-1212)
 (Daytime)
5. Project Summary

The amount entered for GRANT REQUEST below must equal the TOTAL GRANT REQUEST in the Detailed Budget section further along in this application. An empty field below will prevent you from completing the Detailed Budget section.

 

*Required

 
Must equal the amount requested under Detailed Budget section.
(Limit 150 words) The description should include the format of the project and planned events, as well as the project's humanities content.
 
 
 
 (Provide a number)

NOTE: The Humanities Council reserves the right to cancel any Teacher Institute that fails to meet the requirement of 20 teacher participants.

 
 (Check all that apply)
 (Check all that apply)
6. Project Narrative

*Required

 

Provide a detailed narrative describing the project for which you are requesting funding. The narrative should include:

  1. An explanation of what you want to accomplish and why you are doing the project.
  2. A clear statement about the humanities content of the project. We want to understand what the audience will learn about the humanities through this project and how they will learn it.
  3. Information about the sponsoring organization (what is the mission, when was it founded, what is its relationship to the project); cooperating groups (the organizations’ names and what their relationship is to the project); and project staff (who will be working on the project and what are their roles).
  4. A promotional plan including details of how the project will be publicized. (Will press releases be sent to media outlets, advertisements or billboards purchased, or a social media campaign implemented?) Click here to see the WEST VIRGINIA HUMANITIES COUNCIL Publicity and Publication Requirements.
  5. A plan for the evaluation of the project including what methods will be used to evaluate the effectiveness of your project. The Humanities Council will provide evaluation forms for participants to use, but we would like to know your evaluation plan, if you will use the Council forms, and/or create your own evaluation forms or online survey.
  6. A description of the type of publication that will result from this grant. (Include detailed information on the size, format, paper quality, binding, and other pertinent specifications including the number of copies. Click here to see the WEST VIRGINIA HUMANITIES COUNCIL Publication Requirements.
 (Maximum 2,000 words)
7. Schedule of Activities or Events

*Required

 

Insofar as possible, provide a general schedule of work, activities, and events associated with the grant project. At least one activity is required for all grants, and dates may be estimated. If you are applying for a planning grant, list the meeting or research for the project. If the grant is awarded, you will receive instructions and a link to complete a schedule of events with full details. You may enter up to 15 activities or events.


Include the production schedule with a timetable for the publication. The term for a publication grant is one year.

Include a preliminary schedule showing how each day will be organized and describe the major activities.

 
8. Scholars

*Required

 

Each Humanities Council grant must have at least one scholar involved with the project. Scholars provide oversight on topics, facts, information and research. Publication Grants - include the AUTHOR’S credentials here.The project director of a Teacher Institute is the scholar.


9. Detailed Budget

*Required

 
  • Use the Detailed Budget Narrative below the budget worksheet to provide a clear description for each expense category.
  • The Expense/Explanation column in the budget worksheet should list each expense as a separate line item. Click Add Line (+) to add separate expenses under each category. Each expense line item explanation is limited to 40 characters.
  • Grant applications must include a 100% match (cost share), using in-kind or cash, equal to the total grant funds requested.
  • Any grant request over $1,500 must include a CASH cost share of at least 25% of the funds requested.
  • Cost share amounts do not need to be in the same expense category as the requested amount.
  • Requests for honoraria may not exceed $300 per presentation or $1,000 for a main or keynote speaker.
  • Travel guidelines include a maximum of $100/night for lodging and $50/day for meals. Mileage must be calculated at a maximum rate not to exceed the current state government reimbursement rate.
  • Indirect Costs may be included as an in-kind cost share only. Applicants having a negotiated indirect cost rate may claim indirect costs at that rate, not to exceed 26%, and applicants not having a negotiated rate may claim indirect costs not to exceed 10%. Regular salaries may be used for in-kind cost share but not for cash cost share.
  • Total Grant Request (column one) must equal the amount entered in the PROJECT SUMMARY section. If the PROJECT SUMMARY Grant Request field is empty, you will not be able to complete the Detailed Budget worksheet.
  • See General Grant Guidelines for additional information and allowable expenses.
Match
Grant applications must include a 100% match (cost share), using in kind or cash, equal to the grant funds requested. Cost share amounts do not have to be in the same expense category as the requested amount.

Your requested grant total:

Expense / Explanation Grant Request Cost Share
In-Kind
Anything that is donated to the project, for example, honoraria, volunteer time, travel, equipment/facilities rental, etc. Overhead or indirect costs may only be used for in-kind cost share.
Cost Share
Cash
Cash actually spent on the project by the applicant. Any grant request over $1,500 must include a cash cost share of at least 25% of the funds requested.
Total Applicant
Cost Share
Total Grant
Request & Match
Honoraria
An honorarium is a stipend for a scholar's work on the project, or a fee for a speaker's presentation. Requests for honoraria may not exceed $300 per presentation or $1,000 for a main or keynote speaker.
$0.00 $0.00 $0.00 $0.00 $0.00
  Add Line +
Salaries $0.00 $0.00 $0.00 $0.00 $0.00
  Add Line +
Travel
Travel guidelines include a maximum of $.54/mile (or the current state government reimbursement rate), $100/night for lodging, and $50/day for meals.
$0.00 $0.00 $0.00 $0.00 $0.00
  Add Line +
Supplies $0.00 $0.00 $0.00 $0.00 $0.00
  Add Line +
Promotion/Printing $0.00 $0.00 $0.00 $0.00 $0.00
  Add Line +
Postage/Telephone $0.00 $0.00 $0.00 $0.00 $0.00
  Add Line +
Equipment/Facility Rental $0.00 $0.00 $0.00 $0.00 $0.00
  Add Line +
Other (Specify) $0.00 $0.00 $0.00 $0.00 $0.00
  Add Line +
TOTALS $0.00 $0.00 $0.00 $0.00 $0.00
 

Provide a clear description of each expense category above noting how the applicant arrived at the Grant Request and Cost Share amounts. Include a short description of each line item and how it is calculated. (Maximum 1,500 words)

 
 that you have requested, plan to request, or have secured for this project.
 (Please note whether source is a grant or a cash donation)
 (Please note whether source is a grant or a cash donation)
 (Please note whether source is a grant or a cash donation)
 (Please note whether source is a grant or a cash donation)
 (Please note whether source is a grant or a cash donation)
 (Please note whether source is a grant or a cash donation)
10. Additional Material

*Required

 

Mail a sample of a previous publication by the designated press that shows the expertise of personnel. Be sure to include with the package the Project Title of the grant being submitted. This sample must be postmarked by the grant deadline.

 

Mail material via USPS or other delivery service to:
Grants Administrator, West Virginia Humanities Council, 1310 Kanawha Blvd. E., Charleston, WV 25301

 

Submit a completed non-fiction manuscript of the work to be published.

 
 
 



Upload to Dropbox or similar service and email the Council a link to:grants@wvhumanities.org

Mail to:
Grants Administrator, West Virginia Humanities Council, 1310 Kanawha Blvd. E., Charleston, WV 25301
IMPORTANT: All Material must be postmarked by the grant deadline.
 
11. Compliance and Signature

NOTE: Once this application is complete, you may SAVE FOR LATER and forward the registration confirmation email you received that includes the link to this grant to the Authorizing Official. They may then access the grant for their signature and submission.

The authorizing official and project director will receive a confirmation email from the West Virginia Humanities Council once the application is successfully submitted.

 

*Required

 
 
 (Authorizing Official, please type your name below)
 (Type full name here)
 
 
Review